Office Manager

For over 40 years, Jubilee Housing has provided safe, affordable housing and supportive services to low-income citizens in the Adams-Morgan neighborhood of Washington D.C. Currently Jubilee Housing owns and manages almost 300 units of affordable rental units while providing a range of supportive services to its residents including after school youth services as well as adult employment and education services.

The Office Manager will be responsible for the coordination of office operations, HR processes and IT support to ensure a highly functioning and effective work environment.

Main Job Tasks and Responsibilities

General Office Management Support

  • Manage the day to day activities of the front desk including answering phones, accepting rents and distributing to finance, opening and distributing mail, greeting guests, ensuring adequate coverage during business hours
  • Schedule and coordinate office meetings and retreats
  • Maintain organization’s hard copy and electronic filing system; ensure adherence to the designated system
  • Assist in the design, implementation of and compliance to office policies and procedures
  • Monitor and maintain office supplies inventory / Review and approve office supply acquisitions
  • Ensure office equipment is operating in a functional manner and manage vendor contracts (phone, computers, copier, furniture, etc.)
  •  Maintain a safe and secure working environment
  • Prepare office communications
  • Provide support to Executive Director and Management team
  • Provide support to compliance requirements
  • Updating health safety policies and ensuring that they are being adhered to
  • Other duties as assigned

IT Administrative Support

  • Serve as the interface between staff and IT support; Communicate IT issues and follow up that issues were appropriately resolved;

Human Resources Administrative Support

  • Administer and facilitate recruiting process
  • Post job announcements as directed
  • Route resumes to hiring manager
  • Schedule interviews
  • Send out new hire information and coordinate start date
  • Administer and facilitate employee onboarding
  • Ensure employee has necessary space, IT equipment and office supplies for the first day
  • Review necessary paperwork with new hire and ensure that any questions are directed to the appropriate person
  • Forward paperwork to the appropriate departments/contacts
  • Coordinate first day orientation activities
  • Maintain personnel files according to designated standards and audit periodically
  • Oversee the performance review process ensuring that all managers are meeting necessary deadlines
  • Administer exit paperwork and forward to the appropriate departments

Desired Qualifications

  • Proficiency with Microsoft Office Suite including Microsoft Word, Excel, and Powerpoint
  • Working knowledge of office equipment and procedures including computers, printers, photocopiers, mailing equipment, telephone systems, and filing systems
  •  3+ years managing an office
  •  Ability to multitask and effectively set priorities
  • Excellent communication skills
  • HR experience
  • College Degree –Preferable
  • Strong support of the Jubilee Housing mission

Salary and Benefits
Salary is commensurate with experience. Benefits include paid holidays, sick and vacation leave, health and dental insurance and a matched contribution retirement plan.

To Apply
Please email a resume and cover letter with your compensation history. Include in your cover letter how you learned of this position. Submit your application to jobs@jubileehousing.org by September 8, 2016.